Sindri Approvals

Approvals that hold their own state. Decisions live in Sindri, the status column on your board mirrors them, and anyone can approve from an emailed link without a monday account.

Before you start

A monday.com account, on any plan. Sindri does not require Pro or Enterprise.
Someone with edit access to the board for the first setup. Sindri adds one status column called Approval, and a viewer account cannot add columns.
Nothing else. There is no configuration screen to fill in, no labels to rename, and no fields to match up before the app will run.

Installing

Install the app on your account

From the monday marketplace, install Sindri Approvals. Installing does not change any board on its own.

Add the Approvals view to a board

Open the board you want approvals on. On the row of view tabs at the top, press +, choose Apps, and pick Approvals. This step is manual and only needed once per board.

Screenshot: the board's tab strip with + → Apps → Approvals open

Adding the view to a board.

Connect Sindri

The first time the queue loads it offers Connect Sindri. This is a standard monday authorisation screen; approving it lets Sindri update the status column, post updates on items and notify requesters. Until it is connected, decisions are still recorded — they simply do not reach the board.

Screenshot: the yellow Finish connecting Sindri banner above the queue

The banner appears only while something needs attention.

The Approval column is created for you. The first time you create an approval, Sindri adds a status column named Approval with the labels it needs. If the board already has approval values in another column, nothing is overwritten: Sindri never writes to an item that has no approval of its own.

Your first approval

Press New approval

Pick the item the request is about, then choose who decides. Approvers can be people on the board, or anyone at all by email address — an external approver needs no monday account and no seat.

Choose how the round works

A round can require everyone, or a quorum of the approvers you picked. Set that, and send.

Screenshot: the New approval dialog with an item, two approvers and a guest email

One monday approver and one external approver in the same round.

Approvers decide

People on the board decide in the Approvals view. Everyone else gets an email with a link that opens a page with two buttons — approve, or request changes. No login, and it works on a phone.

Screenshot: the emailed decision page, showing the request and the two buttons

The decision page. The link is single use and expires.

The board keeps up

When the round completes, the Approval column changes to match, an update is posted on the item saying who decided and when, and the requester is notified.

What happens if someone edits the column by hand

Sindri puts it back, usually within a second, and posts an update on the item saying the column was changed and what the record actually says. The decision itself never changes — approvals are held in Sindri and the column mirrors them, so editing the column does not decide anything.

Screenshot: the update on an item reading "…was changed to In review and Sindri put it back to Approved"

What a restored column leaves behind, where the whole team can see it.

What each kind of monday account can do

Account	Can do	Cannot do
Member or admin	Everything: create approvals, decide, re-sync the column, reconnect.	—
Guest	Create and decide approvals on boards they have been invited to.	Nothing specific to Sindri.
Viewer	Decide anything they are an approver on, and read the queue. Sindri records decisions itself, so a viewer's decision counts exactly like anyone else's.	Create an approval, because that adds a column to the board.
No monday account	Decide through the emailed link.	Open the board.

The `…` menu

Two things live there, and both are always available rather than appearing only when something is already wrong.

Put the status column back. Writes the selected approval's decision to the board. If the column already agrees, it says so and changes nothing.
Reconnect Sindri. Asks monday for permission again — useful after access was revoked, or after the person who first connected it has left.

Plans and limits

Plans are counted in approvals created per billing period, not in seats. The queue always shows how many are left. When a plan is used up, creating new approvals pauses and everything already under way carries on: those approvals can still be decided, mirrored and completed. Upgrading restores creating new ones immediately.

Questions people ask

Do approvers need a monday account?: No. Approvers with an account decide in the view; everyone else decides through the emailed link.
Can I lock the Approval column so nobody can change it?: Yes, and Sindri is designed for it. Because decisions never arrive through the column, you can restrict it to nobody at all and approvals still work — including from people whose authority changes from one item to the next.
What happens to my data if I uninstall?: Everything Sindri holds for your account is deleted within ten days of uninstalling. Reinstalling before then keeps your history.
Does Sindri change anything on my board without asking?: It creates the Approval column when you create your first approval, and it writes to that column for items that have an approval. It never touches an item that has no approval of its own.
Who appears as the author of Sindri's updates?: Updates and column changes made by Sindri are attributed to the person who connected the app to the account. That is how monday's authorisation works and it applies to every app.